CTCF Heat Pumps - See attached document

The Colorado Department of Corrections issued a Documented Quote (DQ) solicitation on September 16, 2014, for the procurement of eight (8) heat pumps to be delivered to the Colorado Territorial Correctional Facility (CTCF) located at 275 West Highway 50 in Canon City, Colorado 81212. This informal small purchase procedure utilized the state's Bid Information and Distribution System (BIDS) and was designed to result in awards most advantageous to the State. The heat pumps, identified by commodity code 03156, represent replacement or upgrade equipment for the correctional facility's heating systems. Vendor quotes were required to include pricing information, as unit costs were not specified in the solicitation documentation. The solicitation closed on September 25, 2014, with a submission deadline of September 24, 2014. Interested vendors were required to be registered on the BIDS platform at the time of quote submission. The procurement contact was Melissa Baca, the procurement buyer, who could be reached at melissa.baca@state.co.us or 719-269-4309.

The solicitation documentation does not identify any specific set-asides, disadvantaged enterprise restrictions, or incumbent vendor preferences. No award information, funding source details, renewal options, or specific budget ranges are reflected in the available procurement records. Billing for the awarded contract was to be directed to the Department of Corrections Accounts Payable Department at P.O. Box 1010, Canon City, Colorado 81215-1010. The procurement did not reference any requirement for integration with existing infrastructure or technology systems beyond the standard delivery and installation of the heat pump units. The evaluation criteria and specific technical specifications referenced in the solicitation were contained in an attached document that was not fully detailed in the summary documentation available.