CSF-26-1091 Portable Toilet Rental for Cal Expo/State Fair

The California Exposition & State Fair (Cal Expo) is issuing an Invitation for Bid (IFB) for portable toilet rental and hand washing station services at its facility located at 1600 Exposition Boulevard, Sacramento, California. The procuring jurisdiction is Sacramento County, with service delivery required on a weekly rental basis (seven calendar days) and monthly rental basis (28-31 calendar days with weekly servicing) for year-round events and activities. Deliverables include an estimated annual quantity of 85 weekly portable toilets, 60 State Fair portable toilets, 1 monthly portable toilet, 16 weekly ADA portable toilets, 4 State Fair ADA portable toilets, 30 additional service calls, 24 weekly hand wash stations, and 12 State Fair hand wash stations, with the contractor guaranteeing delivery within four hours of notice and providing units in clean, well-maintained condition without graffiti. The State Fair rental period runs approximately 17 days annually during mid-July (or mid to late September for 2027-2028), beginning five days before the Fair and ending the day after the last day, with daily service required during Fair operations. The bid submission deadline is February 23, 2026 by 4:00 PM, with a proposed award date of February 25, 2026, and questions due by February 11, 2026 by 5:00 PM, with answers provided by February 13, 2026. The contract term runs from April 1, 2026 through March 31, 2029, with Cal Expo retaining the option to extend for one additional one-year term at the same bid prices. Award will be made to the lowest responsive responsible bidder based on total bid amount.

Bidders must submit sealed bids via email to contracts@calexpo.com and include required attachments including the Bid/Bidder Certification Sheet, three Bidder References for similar services within the last five years, a detailed Bid Sheet with separate pricing for weekly rentals, monthly rentals, State Fair rentals, ADA portable toilets, additional service calls, hand wash stations, and optional items, and California Civil Rights Laws Certification. Disadvantaged Business Enterprises (DVBE) and Small Business (SB) companies are encouraged to bid, and the procurement includes the Small Business Preference program. All bid prices must include delivery, pickup, servicing, and all applicable taxes and expenses, with the contractor required to maintain general liability insurance with minimum limits of $1,000,000 per occurrence, workers' compensation insurance with waiver of subrogation, property insurance on all equipment, and automobile liability insurance with limits of $1,000,000 combined single limit. No incumbent vendor or budget range information is provided in the available materials. Billing shall be monthly in arrears with invoices detailing the contract number, delivery date, number of units requested, number of services requested, cost per unit, and monthly rental locations, with payment made after satisfactory completion and invoice approval.