CSF-16-1101 Backline Technician & Equipment Rental

The California Exposition & State Fair (Cal Expo) has issued an Invitation for Bid (IFB #CSF-16-1101) for backline technician and equipment rental services for the 2016 State Fair concert venue, covering performances from July 8 through July 24, 2016, located at 1600 Exposition Blvd., Sacramento, CA 95815. The procurement seeks a contractor to provide comprehensive backline technician services and musical equipment rental for multiple concert performances, including artists such as Salt N Pepa, Plain White T's, Chaka Khan, and Creedence Clearwater Revisited. Bidders must demonstrate a minimum of 5 years of experience in backline technician services and provide proof of equipment ownership. The bid submission deadline is May 30, 2016, at 2:00 PM, with a tentative award date of June 3, 2016. Evaluation criteria will focus on responsiveness, responsibility, and lowest bid pricing. The selected contractor must be prepared to handle complete equipment setup, maintenance, troubleshooting, and breakdown for each performance, with no equipment substitutions permitted.

The solicitation encourages small business participation through a Small Business Preference program, indicating a potential advantage for qualifying small businesses. The contract covers two primary jurisdictions: Sacramento County and San Francisco City. While specific budget ranges are not explicitly stated, pricing must be itemized by event, including equipment costs, technician labor, delivery and trucking charges, and any event-specific fees. Contractors must provide indemnification for Cal Expo and performing artists against potential loss or damage. The contract term is strictly defined from July 8-24, 2016, with precise requirements for each artist's specific equipment needs. No incumbent vendor information is provided in the available documentation, and no specific infrastructure integration requirements are mentioned beyond the detailed equipment specifications outlined in the invitation for bid.