CSF-16-1095 Theatrical Lighting- Concert Stage

The California Exposition & State Fair (Cal Expo) has issued an Invitation for Bid (IFB) for theatrical lighting services for the 2016 California State Fair concert stage. The procurement seeks a contractor to provide comprehensive lighting equipment and services for the Fair, which will run from July 8-24, 2016, located at 1600 Exposition Blvd., Sacramento, CA 95815. The contractor must supply a minimum of 200 lighting instruments, including Par 64 fixtures, automated lighting fixtures, LED truss toners, control systems, dimming equipment, and associated hardware. Key requirements include equipment load-in beginning two days before the Fair's opening, with all equipment ready by 8:00 AM on the opening day. Bidders must demonstrate a minimum of 5 years of experience providing entertainment lighting for large fairs or similar venues, with qualified personnel having at least 3 years of experience. The bid submission deadline is April 27, 2016, at 2:00 PM, with an anticipated award date of April 28, 2016. The contract term spans July 1-29, 2016, with potential extension for similar dates in 2017 at the same bid price.

Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) companies are specifically encouraged to bid on this opportunity. The contractor will be responsible for providing 1-2 qualified technicians daily during the Fair, with additional technicians required for major shows. All equipment must be less than 5 years old and meet Cal Expo's quality standards. Insurance requirements include $1 million in general liability coverage, workers' compensation, property, and automobile liability insurance. While no specific budget range is detailed in the documentation, the contractor must include all costs for labor, materials, tools, and equipment necessary to complete the specified work. Cal Expo will provide load-in and load-out labor, but the contractor bears full responsibility for equipment maintenance, repairs, and replacements. The procurement covers the jurisdictions of Sacramento County and San Francisco City, though the event is specifically located in Sacramento.