CSD25-3136 Postage Meters

The California Department of Motor Vehicles (DMV) has issued a Request for Quotation (RFQ) CSD25-3136 for the procurement of postage meters across Sacramento County and San Francisco City. The solicitation seeks a contractor to provide two high-volume postage meter machines with integrated scales and semi-automatic feeders, capable of processing up to 120 pieces of mail per minute. The contract duration is thirty-six months, spanning from November 1, 2025, through October 31, 2028. Bidders must submit electronic responses in non-fillable PDF format by September 23, 2025, at 10:00 AM PST to a specified email address. Key deliverables include equipment delivery, installation, setup, training, maintenance, software updates, and comprehensive mailing system services. Evaluation criteria will focus on the lowest-cost bidder meeting all technical and administrative requirements, with a tentative contract award date of October 22, 2025. The contractor must provide equipment that can be filled via Ethernet, comply with network security protocols, and offer loaner equipment within 16 hours of any equipment failure.

The RFQ includes several set-aside and preference opportunities for small businesses, disabled veteran business enterprises (DVBE), and target area contracts. Bidders must submit multiple compliance documents, including confidentiality statements, payee data records, and forms demonstrating adherence to California civil rights laws and non-discrimination provisions. The procurement includes economic sanctions restrictions against Russia and requires comprehensive background checks for personnel. While specific pricing details are not fully disclosed, the contract will be structured with monthly costs per postage system, with the total contract value broken down by fiscal years. The DMV reserves the right to suspend or modify services during the contract term and requires the contractor to maintain comprehensive insurance and necessary permits. Potential respondents must demonstrate capability to integrate with existing DMV infrastructure, provide network-secure equipment, and maintain strict information security and privacy provisions throughout the contract period.