Crystal Spring Water Treatment Facility Membrane and Disinfection System Improvements

Western Virginia Water Authority is requesting bids for an ultrafiltration membrane system to replace the existing 4.5 MGD filtration system at the Crystal Spring Water Treatment Facility, with bids due August 26, 2026 at 2:00 p.m. local time via the eVA procurement platform. The successful bidder will become a subcontractor or supplier to a construction contractor designated by the Buyer.

The scope is a complete ultrafiltration membrane system with N+1 capacity. Shop drawings and samples require Engineer approval prior to delivery. Bidders must submit a lump-sum base bid price along with separate amounts for Alternate A (Deduct-Seller Solution) and Alternate B (Add-Guaranteed Temporary System Rental Price during Construction). Delivery must occur within specified contract times. Western Virginia Water Authority is exempt from Virginia state sales and use taxes; taxes must not be included in bids.

Bid security of 10 percent of the maximum bid price (base bid plus all alternates) in the form of a bid bond is required and will be retained until the procurement contract is executed, with bonds of non-selected bidders released within 7 days of bid opening or by 61 days after opening. The successful bidder must execute the procurement contract and furnish performance and payment bonds within 15 days of receiving Notice of Award. Liquidated damages for delay in delivery and interest rates on late payments will be specified in final contract documents.

Award will be made to the responsible bidder providing the lowest bid amount for any combination of base bid plus selected additive alternates within available funds. Prospective bidders are encouraged to notify the Engineer at 203014_MembraneRFP@brwncald.com of their intent to bid. Bidding documents are available at www.westernvawater.org under "DOING BUSINESS WITH US/Work With Us/Invitations to Bid." Bid opening and public reading will occur at the Authority's Engineering Services Office, Coulter Building Third Floor, Suite 300, 601 South Jefferson Street, Roanoke, Virginia 24011, and via virtual Teams meeting. No pre-bid conference will be held.