Crossroads Park Athletic Fields & Turf Management

The City of Temple, Texas, is requesting proposals for management and maintenance of athletic fields at Crossroads Park, comprising 70 acres with four baseball, four softball, seven soccer, and one multi-use field, with proposals due November 12, 2026, at 2:00 p.m. CST/CDT. A non-mandatory pre-proposal conference is scheduled for October 28, 2026, at 10:00 a.m. at Crossroads Park Pavilion.

The contractor must possess a minimum of five years' experience maintaining multiple athletic field complexes for municipalities or similar entities, employ a licensed pesticide applicator and licensed irrigator, and maintain adequate staffing for Monday-Friday operations and weekend tournament coverage. The scope encompasses all standard weekday maintenance and operational services under a fixed monthly price, plus separate hourly rates for weekend field preparation and tournament coverage. Additional billable items — specialized irrigation repairs, replacement sod, equipment rental, disaster recovery, and weather-related field preparation outside standard hours — require pre-approval by the Parks & Recreation Department.

The City has allocated a budget of $650,000 for base monthly services. The initial contract term runs January 1, 2027, through December 31, 2028, with the City retaining the option to extend for four additional two-year renewal periods if mutually agreed upon in writing. The contractor must provide comprehensive insurance coverage within five days of award, maintain a designated emergency response phone number with one-hour onsite response time, and utilize an onsite maintenance building provided by the City at no cost.

Evaluation criteria are weighted as follows: proposed pricing (15 points), demonstrated experience and qualifications (25 points), proposed staffing structure (25 points), proposed equipment list (15 points), and turf management schedule (20 points). The City reserves the right to negotiate contract terms, reject any or all proposals, or make multiple awards based on best value determination.