Crossing Guard Services

The City of Clermont, Florida is requesting proposals for comprehensive crossing guard management and services at eight designated posts serving Lake County Schools facilities, with proposals due July 9, 2026 at 2:00 p.m. Respondents located within the City of Clermont and meeting operational requirements are eligible for up to five additional evaluation points.

The scope requires eight fully trained crossing guards operating Monday through Friday (excluding school closure days) at eight posts across four schools: Cypress Ridge Elementary, Aurelia M. Cole Academy, Lost Lake Elementary, and Imagine South Lake Charter. Services are anticipated not to exceed two hours per guard per location per school day, though hours may increase or decrease based on school schedules. The awardee must provide a dedicated program manager, supervisory personnel for field inspections, pre-employment screening including criminal background checks and fingerprinting, standardized uniforms and safety equipment, training in Florida law and traffic safety with Red Cross-certified first aid and CPR certification, monthly schedules, quarterly reports, and incident reporting. Personnel must comply with E-Verify requirements and Florida Executive Order 22-216 regarding cybersecurity. Respondents must demonstrate at least five years of experience in crossing guard or compatible services and carry minimum insurance of $1,000,000 per occurrence for general liability and $1,000,000 combined single limit for automobile liability.

The initial contract term is twenty-four months with the City holding options to renew for four additional twelve-month periods. The City reserves the right to make multiple awards. Evaluation criteria on a zero to ten-point scale are: License and Insurance (5%), Company Background (10%), Company Experience (20%), Staffing, Supervision, and Service Approach (20%), Personnel Experience (15%), Cost of Services (15%), Business Location (5%), and Quality of Submittal (10%). A non-mandatory pre-proposal conference is scheduled for June 15, 2026, and questions are due July 1, 2026. The City intends direct negotiations with the highest-ranked respondent, subject to City Council approval.