Crews with heavy equipment, rental of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued an Invitation for Bid (IFB) for crews with heavy equipment rental services under a term contract. The solicitation seeks qualified vendors to provide specialized crews and equipment for infrastructure projects across three geographic lots: Countywide (excluding Glades Area), Glades Area only, and Airports. Deliverables include concrete and metal pipe laying services (up to 36 inches and 36 to 84 inches in diameter), infiltration drainage work, storm drain and piping repairs, water retention wall and bank repairs, and equipment rental including dump trucks, well point equipment, and various dump truck types. The County will furnish materials while the successful bidder is responsible for labor, equipment operation, and specialized services such as utility locates and debris removal. Pricing is structured on a firm, fixed hourly basis for actual time worked on-site, available 24 hours daily, 365 days annually, with holiday work compensated at 2.0 times the standard rate, and flowable fill priced per cubic yard. All bidders must maintain comprehensive insurance coverage including commercial general liability ranging from $500,000 for standard work to $5,000,000 for Airport work, along with business auto liability and workers' compensation. The bid submission deadline is September 22, 2022, at 4:00 p.m. local time at the Palm Beach County Purchasing Department office.

The contract includes several preference and participation programs designed to support small businesses and local vendors. A Small Business Enterprise (SBE) price preference applies whereby certified SBEs submitting bids within 10 percent of the lowest non-small business bid will receive the award at their submitted price. Local preference of 5 percent is available to bidders with permanent places of business in Palm Beach County or the Glades Area. The solicitation implements an Equal Business Opportunity Program with Minority/Women/Small Business Enterprise (S/M/WBE) participation goals and requires compliance with commercial non-discrimination policies. The contract term is twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds, with no guaranteed volume of work as the County reserves the right to make multiple awards designating primary and secondary awardees on an as-needed basis. The anticipated contract value is $3,561,000 over the initial twelve-month term. No incumbent vendors or existing infrastructure integration requirements were specified in the solicitation documents.