Credit Card Processing - Ft. McClellan/Billeting

The Alabama State Military Department is seeking a contract for credit card processing services specifically for the Fort McClellan Training Center Billeting Operations, a 325-room lodging facility located in Anniston. The procurement requires a vendor to provide comprehensive credit card transaction processing for Mastercard, Visa, American Express, and Discover transactions, including both on-site and online processing through the facility's existing Fortis Pay reservation system. Vendors must supply electronic data capture terminals with multi-interface processing capabilities and handle all transaction authorizations, processing, and deposits into a State of Alabama Treasurer Demand Account within two business days. The bid requires vendors to complete a Vendor Pricing Spreadsheet with per-transaction fees, with estimated transaction volumes including 85 Mastercard, 650 Visa, 10 PIN debit, and 10 American Express transactions. Key submission requirements include entering one (1) in the unit price on the item grid and attaching the completed pricing spreadsheet; failure to do so will result in bid rejection. The solicitation was posted on November 25, 2024, with vendor questions due by December 9, 2024, and the final bid due date set for December 19, 2024, with bid opening scheduled for December 20, 2024, at 11:30 am in Montgomery.

The contract opportunity does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The initial contract period is 12 months, with options to extend for four additional 12-month periods contingent on written approval from both parties. Pricing increases of up to 5% may be considered at each contract renewal, requiring justifiable documentation submitted 60 days prior to renewal. The vendor must provide all necessary equipment at no cost, including terminals and printers, and integrate with existing payment gateways. Subcontracting is not permitted without prior written consent, and all equipment must be new and unused. While a specific budget range is not explicitly stated, the procurement allows for potential expansion to other State Military Department offices or divisions during the contract term. The contract will be awarded "all or none" to the lowest responsible bidder meeting the specified specifications, with no guaranteed purchase amounts, as the listed transaction volumes are considered estimates only.