Crackfill machine

San Bernardino County Public Works is issuing an Invitation to Bid (ITB) for the procurement of a specialized crackfill machine, with bid number PWG126-OPERA-6154, due on November 28, 2025, at 3:30 p.m. PST. The solicitation seeks a trailer-mounted crackfill machine with specific technical requirements, including a 250-gallon material tank, a 30-gallon diesel fuel tank, an EPA/CARB Tier 4 Final emissions-compliant engine with minimum 42 horsepower, hydraulic pumping and agitation systems, heated application hose, and air compressor. The machine must meet comprehensive dimensional specifications of approximately 15 feet long, 6.5 feet wide, and 7.5 feet high, with additional safety features like DOT-approved lighting and an emergency break-away kit. Vendors must provide three references from similar customers served within the past five years and maintain a complete inventory of replacement parts with factory-trained service personnel. The awarded contractor will be required to provide a full day of training at a County-designated facility, and the County has established a delivery timeline of 120 days from the purchase order receipt. Pricing must be submitted on the County's authorized form, with a local vendor preference of five percent applied to businesses with principal places of business within San Bernardino County boundaries.

The solicitation allows other public agencies within San Bernardino County to potentially participate in the awarded contract. A $100 per day penalty will be applied for late delivery of the unit or required paperwork. Proposal pricing will remain locked for twelve months from the award date, with potential contract extensions up to three years if annual price increases do not exceed the U.S. Department of Commerce price index or documented manufacturer price increases. Payment terms are set at Net 60 days from receipt and acceptance of invoice, with delivery on an FOB destination basis. While no specific set-aside designations for disadvantaged enterprises are mentioned, the local vendor preference provides a slight advantage to San Bernardino County-based businesses. The procurement does not specify an exact budget range, but the comprehensive technical specifications and training requirements suggest a significant investment in specialized road maintenance equipment. The County's intent appears to be acquiring a high-quality, technologically advanced crackfill machine that meets stringent environmental and operational standards.