Crack Sealing Services, Primary and Secondary Roads, Culpeper Dist.

The Virginia Department of Transportation (VDOT), Culpeper District, is soliciting bids for on-call, as-needed crack sealing services on primary and secondary roadways in Albemarle, Greene, and Madison Counties within the Charlottesville Residency under IFB #161076, with bids due August 31, 2026. This solicitation is set-aside for award priority to DSBSD-certified micro and small businesses; bidders not certified as small businesses must submit a Small Business Subcontracting Plan identifying subcontracted portions to certified small businesses.

Work encompasses all supervision, labor, equipment, tools, materials, mobilization, and traffic control to seal cracks ranging from one-eighth inch to one-and-one-half inches in width using hot-applied, modified asphalt rubber sealant. A minimum order of 200 pounds applies per work request. The contract includes two bid lines: Line 1 for Primary Roads and Line 2 for Secondary Roads. Pricing is submitted on a unit basis (per pound) as an all-inclusive price covering all costs. The contractor must confirm acceptance of work assignments within two business days and begin work within ten calendar days of notification.

The contract period is one year from the award date with renewal options. The contractor must maintain workers' compensation insurance (statutory), employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit). The contractor must comply with prevailing wage requirements as determined by the Virginia Commissioner of Labor and Industry. A minimum of two trained personnel in the Lane Closure Advisory Management System (LCAMS) and VaTraffic are required prior to the Notice to Proceed. Bidders must be registered in eVA and will incur vendor transaction fees of 1 percent capped at $500 for DSBSD-certified small businesses or $1,500 for non-certified businesses per purchase order.

An optional prebid conference is scheduled for August 26, 2026, at 12:00 PM EST via Microsoft Teams. Questions are due August 28, 2026, at 2:00 PM EST. Bids will be opened publicly on September 1, 2026, at 2:30 PM EST. Payment is made within 30 days of invoice receipt and work verification, with invoices submitted bi-weekly or upon project completion.