CR system, purchase and installation of

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #032216-302/KM for the purchase and installation of a complete turnkey CR (Computed Radiography) System. The primary objective is to procure a CARESTREAM DirectView Vita XE 65 with mini-PACS or an equivalent system that is compatible with the County's existing Orex-Kodak CR-Reader/Workstation/Software infrastructure. The system must deliver a minimum processing capacity of 60 plates per hour (35x43 cm), include a workstation equipped with a terabyte hard drive and CD/DVD burning capability, a secured removable hard drive with automatic backup functionality, DICOM viewing software with image processing algorithms, one local viewing license and two web viewing licenses, and a minimum of five 35x43 cm cassettes. The successful bidder must provide a firm, fixed total price on an all-or-none basis, with all pricing remaining firm for ninety days from the opening date. Delivery shall be made on an F.O.B. destination basis, with the specific timeline to be indicated by the vendor. The bidder must submit complete manufacturer specifications and descriptive literature if proposing an alternative to the specified brand, along with qualification documentation demonstrating satisfactory performance records and financial capability. The submission deadline was April 12, 2016, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email. The successful vendor must provide all labor, travel, materials, installation, on-site training, and warranty-term support at no additional cost beyond the bid price.

The procurement includes provisions for Small Business Enterprise (SBE) program consideration, whereby certified SBE vendors submitting proposals within ten percent of the lowest responsive bid price may receive contract award consideration. Additionally, a five percent local preference reduction is available for businesses with permanent places of business in Palm Beach County or the Glades area. The County requires all vendors to comply with its non-discrimination policy as outlined in Palm Beach County Resolution R-2014-1421 and to provide evidence of certification or commitment to compliance prior to contract execution. Insurance requirements include Commercial General Liability coverage of at least $500,000 per occurrence, Business Auto Liability of at least $500,000 combined single limit, and Workers' Compensation coverage. The vendor must provide factory or manufacturer warranties on all equipment, effective from the delivery and acceptance date. No specific budget range or award value was disclosed in the RFQ documentation.