CR 25-309442 Boiler & Chiller Maintenance; Building #860

The California Department of General Services, Facilities Management Division is requesting bids for boiler and chiller maintenance at Waddie P. Deddeh (Building #860) in San Diego under IFB CR 25-309442, with bids due October 28, 2026 and a non-mandatory walk-through on October 7. A mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement applies; a 5% small-business preference is available to certified California small businesses.

The scope covers preventive maintenance, repairs, and technical support for two Raypak boilers with feed pumps and motors, and one SMARDT Turbocor chiller with variable frequency drives and water pumps. Services include annual boiler maintenance, quarterly chiller maintenance, and annual comprehensive chiller maintenance. The contractor must provide all labor, equipment, and materials and hold valid California Contractor State License Board licenses (Class C-20 for HVAC and Class C-4 for boiler work), current general liability and commercial automobile insurance, and workers' compensation coverage. Three or more professional references are required.

The contract term is three years with fixed rates throughout. Pricing is structured in three tables: annual preventive maintenance rates multiplied by three years; foreseeable repair services at fixed hourly rates plus parts; and unforeseeable repair services at variable hourly rates (normal business hours, after-hours, or emergency) plus parts allowance. The State will not reimburse travel, freight, trip, tax, or fuel surcharges. Contractors must submit monthly invoices and are subject to a ten-thousand-dollar withhold from final payment until DVBE certification requirements are satisfied. Incentive bonuses are available for exceeding the 3% DVBE threshold. Questions are due October 12, 2026. Bid opening occurs October 28, 2026 at 2:00 p.m.