CPOC 5-year Anniversary Promotional items

The City of Philadelphia is issuing a micro purchase procurement for promotional items to commemorate the CPOC 5-year anniversary event scheduled for Tuesday, June 9, 2026. The solicitation seeks multiple branded promotional items including a high-speed mini fan with batteries (green), a dog bag dispenser with flashlight (blue), lip balm moisturizer balls (pink and orange), a 16-ounce bistro ceramic coffee mug, a 25-ounce double-wall water bottle with digital inkjet, a non-woven shopping tote bag, a 13-inch folding hand fan with cloth (24 inches when open), and a 9-inch flying disc. All items must be branded with the office logo as specified in the promotional items samples list. Vendors must quote all items listed to be eligible for award, and the City will evaluate bids based on lowest responsive and responsible bidder status, with the option to award as a whole or by line item at the City's discretion. The ideal delivery date is Friday, June 5, 2026, with a hard deadline of Monday, June 8, 2026, to allow preparation time before the event. All quotes must be submitted electronically through the PHLContracts platform (www.PHLContracts.phila.gov) by 5:00 PM on May 18, 2026, and vendors must include a duly executed Consent and Authorization Agreement with their submission.

This micro purchase opportunity is open to all responsive and responsible vendors, though the City encourages participation from Local Business Entities (LBEs) and offers voluntary diversity reporting through the LGBTQ Applicant Opportunity Data Form for businesses owned and controlled by LGBTQ individuals or those holding certifications from organizations such as the National LGBT Chamber of Commerce, Eastern Minority Supplier Development Council, Pennsylvania Unified Certification Program, or Women's Business Enterprise National Council. No incumbent vendors or current contractors are identified in the solicitation materials. Vendors must comply with all applicable Philadelphia procurement regulations and must carry Workers' Compensation insurance at statutory limits, General Liability insurance at $500,000 per occurrence, and Automobile Liability insurance at $300,000 per occurrence, with the City named as an additional insured. The maximum contract value for this micro purchase is $43,000, adjusted annually by the CPI-U percentage increase from January 1, 2020. All quoted prices must be net and exclusive of taxes, with delivery on FOB Destination Point terms, and payment will be made via electronic deposit following City approval of the delivered products.