Coyote Point Marina - Dock Maintenance and Repair Services

The County of San Mateo Parks Department is seeking on-call contractors for Dock Maintenance and Repair Services at Coyote Point Marina through an Informal Request for Proposals (RFP). The procurement requires contractors to perform comprehensive marina infrastructure maintenance, including inspection, assessment, repairs, and emergency response services for wooden launch ramps, pump out docks, fuel docks, and cement private docks with pilings. Key service deliverables include conducting regular infrastructure inspections, repairing or replacing damaged components like pilings, decking, railings, and hardware, performing routine maintenance such as cleaning, sealing, painting, and lubrication, and maintaining 24/7 emergency availability. Minimum contractor qualifications include four years of similar services experience within the last seven years, current California licenses and insurance, and at least three professional references. The RFP evaluation criteria will assess firm qualifications (25%), team qualifications (16.7%), pricing (48.3%), and include preferential points for local businesses or non-profits (10%). Critical dates include a question and contract exceptions deadline of December 31, 2025, at 5:00 pm, and a proposal submission deadline of January 9, 2026, at 5:00 pm. The contract term is three years with potential two one-year renewal options.

The County has implemented a Procurement Preference for Local Businesses Ordinance, which provides additional evaluation points for proposers headquartered in San Mateo County, with enhanced preference for small and micro businesses or non-profit organizations. Pricing proposals must include detailed rate structures, including hourly labor rates for carpenters, welders, and general laborers, materials markup percentages, equipment usage rates for specialized marine equipment like lifts, cranes, and boats, standard minimum call-out fees, and emergency minimum call-out fees. While specific budget ranges are not explicitly stated, the comprehensive evaluation process emphasizes best overall value rather than lowest price. All submissions must be made electronically through the eProcurement portal, and the County will award the contract to the most responsive and responsible proposer. No pre-proposal conference or site visit is planned, and the procurement appears open to a wide range of qualified marine maintenance contractors who can meet the specified technical and operational requirements.