Course Survey Tool

The Texas A&M University System is seeking proposals for a Course Survey Tool through a Request for Proposal (RFP) issued on April 10, 2025, with responses due by May 12, 2025, at 2:00 P.M. Central Time. The procurement aims to establish a master services agreement with qualified vendors to provide a comprehensive survey tool enabling faculty to receive constructive feedback on teaching and course evaluations. The selected solution must be TX-RAMP certified and integrate seamlessly with member institutions' learning management systems (currently Blackboard) and student information systems. Key deliverables include robust survey creation, administration, and reporting capabilities, with mandatory compliance to Web Content Accessibility Guidelines 2.1, level AA. The tool must provide comprehensive data security and privacy protections, hosted on a secure platform. Evaluation criteria will likely include technical capabilities, integration potential, pricing, implementation approach, and overall system effectiveness in meeting the university system's educational assessment needs.

The RFP includes a 15% Historically Underutilized Business (HUB) participation goal, indicating a commitment to diversity in vendor selection. While no specific incumbent vendors are mentioned, the contract allows individual A&M System members the option to execute individual order forms, suggesting flexibility in implementation. There is no guaranteed minimum purchase, which provides vendors with potential but not guaranteed revenue. The initial contract term is three years, with the possibility of one additional two-year renewal subject to mutual written agreement. The procurement appears to be establishing a pool of qualified providers rather than selecting a single vendor. While specific budget ranges are not detailed in the available documentation, vendors are required to submit comprehensive pricing proposals covering implementation fees, annual licensing or subscription costs, and any additional charges. The tool's requirements for TX-RAMP certification and integration capabilities suggest a sophisticated technical solution with potential significant value for the university system.