Countywide Multi-Hazard Environmental Monitoring and Decision‑Support System

Frederick County Emergency Preparedness (Maryland) is requesting proposals for a countywide multi-hazard environmental monitoring and decision-support system under RFP #27-150, with proposals due November 4, 2026 at 2:00 p.m. and mandatory attendance at a pre-proposal conference on October 15, 2026 at 11:00 a.m. via Microsoft Teams and a site visit on October 19, 2026 at 9:00 a.m. at the Public Safety Training Facility in Frederick. Contractors must have a minimum of three years of experience delivering configurable, scalable multi-hazard monitoring systems.

The Initial Operational Capability scope comprises two automated weather stations, one outdoor air-quality monitoring station, a centralized web-based software platform with five user licenses (including two administrative users), and all associated installation, configuration, testing, training, and documentation. The contract period is approximately four months commencing December 15, 2026, with renewal options for four additional one-year periods exercisable at the County's sole discretion. Place of performance is Frederick County and Forestville CDP, Maryland.

Evaluation is conducted in five phases: Phase 1 assesses work proposal (15 points), work schedule (15 points), warranty (10 points), contractor qualifications (20 points), and references for similar projects (10 points); Phase 2 evaluates pricing (10 points); Phase 3 includes presentations and interviews (10 points); Phase 4 covers negotiations and best and final offers (5 points); and Phase 5 verifies references (5 points). Presentations and interviews are tentatively scheduled for November 18, 2026.

Pricing must itemize equipment, labor, configuration, integration, testing, commissioning, training, documentation, communications services, annual recurring costs, subscriptions, licensing, maintenance, support, optional components, and permitting. The contractor must provide Commercial General Liability ($1 million/$2 million), Auto Liability ($1 million), Workers' Compensation, Technology Professional Liability/Errors & Omissions ($1 million/$2 million), and Cyber Liability ($1 million) insurance with Frederick County named as an additional insured. The project is funded in part through the Federal 2025 Emergency Management Performance Grant (EMP-2025-EP-05008) from the U.S. Department of Homeland Security, and the selected contractor's proposal must be reviewed and approved by the grantor prior to award. Written questions are due October 23, 2026 at 12:00 p.m.