Council Chamber Window Treatments

The City of Pittsburgh Office of Management & Budget is soliciting bids for Council Chamber Window Treatments through Invitation for Bid #2024-IFB-297, specifically targeting the replacement of window coverings in the city's council chambers. The procurement involves fabricating and installing five pairs of black-out lined drapes and five swag/cascade top treatments, utilizing Endurance Deep Sea fabric with antique gold vertical trim. The window specifications are 8 feet/96 inches wide by 18 feet/216 inches long, with specific design requirements for municipal government space. Bid documents were released on November 15, 2024, with a question submission deadline of December 6, 2024, and a final bid submission deadline of December 16, 2024, at 2:00 pm. Bids will be publicly opened on December 16, 2024, at 3:00 pm in the Office of Management & Budget's Bureau of Procurement. Vendors must provide unit costs for drapes, swags, and their respective installation, with all purchase orders designated as F.O.B. Destination and no separate shipping or handling fees to be paid by the city.

The procurement includes specific set-aside and participation goals for disadvantaged enterprises, requiring 18% minority participation, 7% women participation, and 5% veteran-owned small business enterprise (VBE) participation. Vendors must complete several mandatory forms, including a vendor questionnaire, contact sheet, registration form, and W-9, with an authorized signatory. The contract is structured as a one-time purchase, with the City of Pittsburgh reserving the right to reject any or all bids at its discretion. Based on the attached Coit Services quote, the estimated project value is approximately $60,616, though final pricing will be determined through the competitive bidding process. While no incumbent vendor is explicitly named, Coit Services has provided a detailed proposal that may serve as a benchmark for potential bidders. The procurement is focused on enhancing the aesthetic and functional qualities of the City Council Chambers' window treatments, with a clear emphasis on quality materials, professional installation, and compliance with local enterprise participation requirements.