Cougar Smart Flow Foggers

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Agriculture, issued Request for Bid (RFB) 758 1900000700 on May 10, 2019, to establish a Master Agreement for the procurement of Cougar Smart Flow Foggers for use in Elliott County. The solicitation seeks five heavy-duty truck-mounted Ultra Low Volume (ULV) cold aerosol insecticide generators—four units under line item 1 and one unit under line item 2—designed to control adult mosquitoes and other flying pests in large open areas and subdivisions. Each unit must be fully equipped and ready to operate upon delivery and must meet detailed equipment specifications including a 10-horsepower 4-cycle gasoline engine with electronic ignition, a Smart Flow calibration system compatible with GPS or radar ground speed sensors, a 15-gallon insecticide tank, and a Roots positive displacement rotary blower with 105 cubic feet per minute capacity. Warranty requirements include a standard one-year warranty on the entire unit plus an additional three-year warranty on the electronic ignition system. The initial contract period is one year from the date of award with options for four additional one-year renewal periods at the Commonwealth's discretion. Bids were due by May 28, 2019, at 1:30 PM EDT, with vendors' written questions required by May 17, 2019, at 3:30 PM EDT. Physical bids were to be submitted to the Finance Office of Procurement Services, 702 Capitol Ave, Capitol Annex Room 095, Frankfort, Kentucky 40601, with inquiries directed to Barry Stigers at 502-564-6523. Award determination used a Best Value ranking approach based on Price (90 points), Delivery (10 points), and Warranty (10 points), with the lowest-priced compliant bid receiving maximum price points and subsequent bids scored proportionally; delivery time must be specified in working days with one percent daily deductions from invoices for each day delivery is missed.

The Commonwealth reserves reciprocal preference for Kentucky resident bidders and extends preferences to qualified entities including Kentucky Correctional Industries (20 percent preference) and other qualified nonprofit entities furthering the purposes of KRS Chapter 163 or employing individuals with severe disabilities for at least seventy-five percent of direct labor hours (15 percent preference). All bidders must submit signed solicitation documentation, completed bid information, Kentucky Tax Registration Application Revenue Form 10A100, Secretary of State registration certificates for foreign entities, required affidavits addressing campaign finance law compliance and tax registration status, and EEO forms if applicable. Bidders claiming resident bidder status must verify authorization to conduct business in Kentucky, filing of corporate income taxes for one year prior to advertisement, payments to the Kentucky unemployment insurance fund, and maintenance of a valid workers' compensation policy. Pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use tax, and must remain valid for a minimum of 60 days after the bid due date, with price increases not permitted during the first 12 months and thereafter subject to written justification based on industry-wide changes. No budget range or estimated award value was specified in the solicitation documents. All affidavits must be notarized and signed by a duly authorized representative, with the Commonwealth retaining the right to request updated affidavits at any time and to terminate contracts for non-compliance or inaccurate disclosures.