Cost of Service Fee Study for Development Reviews

The City of Austin, Austin Watershed Protection is requesting proposals for a cost-of-service analysis and fee-development study for development review activities, with proposals due June 30, 2026 at 2:00 p.m. CDT and a non-mandatory pre-offer conference scheduled for June 3, 2026 at 9:00 a.m. Central Time via Microsoft Teams.

The scope encompasses analyzing current development review processes, identifying all associated costs, and recommending fee structures for site plans, subdivisions, residential plans, general permits, and other reviews as identified by the City. The contractor must coordinate with multiple City departments and stakeholders, document detailed methodology and cost allocation analyses, and deliver comprehensive fee recommendations aligned with industry standards and City policy. The contractor must demonstrate experience with municipal cost-of-service studies and familiarity with development review processes in comparable jurisdictions.

Evaluation criteria are project concept and strategy (30 points), offeror experience and qualifications (30 points), price (20 points), and optional local and small business preference points (up to 10 points each). Proposals from local and small businesses may receive preference points based on total proposal value.

The contract commences upon execution and continues until all obligations are performed, with the City retaining an option to extend beyond the initial term. The contractor must carry professional liability insurance with a minimum limit of $1 million per occurrence and maintain workers' compensation, commercial general liability, and business automobile liability coverage. Contractor personnel require security badge access to the Austin Watershed Protection building and must be submitted at least 30 days in advance. The contractor must comply with Austin City Code wage theft certification and training requirements within 30 days of award. Written questions are due June 15, 2026 at 2:00 p.m. CDT. All offers remain valid for 180 calendar days following the RFP closing date. Payment is made within 30 calendar days of invoice receipt or deliverable delivery, whichever is later.