Corrective Maintenance HVAC Repairs

The City of Portsmouth, Virginia is soliciting sealed bids for city-wide corrective maintenance, repair, troubleshooting, emergency response, temporary stabilization, and related services for HVAC and associated systems in city-owned or operated facilities, with bids due October 15, 2026.

The scope spans multiple facilities with varying HVAC configurations and ages. The contractor must provide emergency response capabilities with specified callback times, routine maintenance scheduling, and city-wide coverage. The contractor supplies all labor, materials, parts, and equipment necessary for diagnosis and repair work, with pricing structured according to a labor rate schedule and material cost provisions. Work must comply with manufacturer specifications, applicable codes, and city safety and environmental standards. The contractor must maintain adequate staffing and inventory to support both emergency response and routine scheduling, and must be available during regular business hours and extended periods as needed.

Required qualifications include appropriate Virginia HVAC licensing and certifications and adequate insurance coverage. The contractor is responsible for documenting all work performed and maintaining equipment logs. Performance standards require timely response to service requests and proper diagnosis of system failures.

The scope of work document (844147hvacPorts.pdf) contains contract term, renewal options, and specific pricing structures for qualified bidders.