Copy Services

The Greater Dayton Regional Transit Authority is requesting quotations for copying services under RFQ 26-32 with quotes due June 17, 2026 at 10:00 AM — the deadline has passed as of the posting date of June 23, 2026. The contract is federally funded through the Federal Transit Administration and carries mandatory DBE compliance requirements; contractors must verify eligibility through SAM.gov and provide proof of no active exclusions.

The scope encompasses black-and-white and color copying; specialty posters with foam core backing and lamination; card stock copying; and finishing services including binding, collating, three-hole drilling, saddle-stitching, padding, tape binding, cutting, folding, and shrink-wrap across paper sizes from 8.5" x 11" to 42.5" x 36". The vendor must provide pick-up and delivery at three RTA locations in Dayton during business hours (8:00 AM to 4:00 PM), with standard delivery within 48 hours and specialty finishing within 72 hours; rush delivery (one day or overnight) may be required occasionally. All transportation costs are included in quoted unit prices and are FOB Destination at the contractor's expense.

The contract term is three years with an option for RTA to extend with 30 days' written notice. Pricing must be firm fixed unit costs for the three-year period. Payment terms are Net 30 following delivery and invoice approval. The RTA is tax-exempt; contractors bear all applicable taxes. DBE subcontractors must be paid within 30 days of the prime contractor's receipt of payment.

Contractors must maintain Workers Compensation ($500,000 employer's liability), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Commercial Auto Liability ($1,000,000 combined single limit), and Excess/Umbrella coverage ($2,000,000), with RTA named as additional insured and primary/noncontributory coverage from A.M. Best-rated A-/X minimum insurers authorized in Ohio. The final deadline for questions was June 10, 2026 at 5:00 PM.