Copier Maintenance Jefferson

Jefferson County, Alabama is requesting proposals for copier maintenance services on a Sharp Model MXM464N located at 250 Riverchase Parkway East, South Building, 4th floor in Hoover, with proposals due September 23, 2026. This is a Quick Quote solicitation through Alabama Buys with a cost-not-to-exceed of $25,000 for a single 12-month term (October 1, 2026 through September 30, 2027) and potential annual renewals up to a maximum total cost of $25,000 across all renewals or five years from the effective date.

The scope covers maintenance parts, labor, and supplies—excluding paper and staples—for the specified copier. The contract includes 3,500 copies per month in the base maintenance cost. Excess copies beyond 3,500 monthly are estimated at 2,000 copies and will be billed at a per-copy overage rate.

Suppliers must be registered in Alabama Buys and submit responses electronically through the Supplier Portal. Suppliers must comply with State of Alabama requirements, including Secretary of State registration (if a foreign corporation), E-Verify enrollment if employing workers in Alabama, and sales tax exemption certification. The State reserves the right to analyze bids based on cost realism and price reasonableness. Suppliers may request price increases if material or labor costs significantly increase, provided increases do not exceed 5% of annual contract cost and are documented.