COP purchase-HBA oracle RAC servers

The State of Maine Division of Purchases is requesting bids on HBA Oracle RAC Servers under a cooperative purchase vehicle, with bids due January 13, 2011. A preference for in-state bidders or vendors offering commodities produced or manufactured in Maine applies in cases of tie bids.

Bidders must submit separate unit prices for each item using prescribed forms or electronic submission methods. All bids must be submitted electronically through a secure system to the Division of Purchases, Room 119, 9 State House Station, State Office Building, Augusta, Maine, prior to the closing deadline; late submissions will not be considered.

Awards will be made to the lowest responsible bidder offering the best value to the State, with evaluation considering service quality, specification conformance, delivery dates, and ultimate cost. All transportation charges, freight, and delivery costs must be prepaid and included in the bidder's price unless otherwise specified. Bidders must specify payment terms and cash discounts; discounts under 20 days are not considered in award determinations, and payment terms of less than 25 net are not acceptable unless the State deems them in its best interest.

The State is exempt from Federal and Maine State Sales and Use taxes; bidders must quote accordingly without including these taxes. The Division of Purchases reserves the right to reject any or all bids, waive formalities or technicalities, increase or decrease ordered quantities by up to 10%, and assign quantities on an item-by-item basis or as a group as deemed most advantageous. Any contractor defaulting on the contract may be charged for excess costs incurred by the State in procuring materials from alternative sources, except in cases of strikes, fires, Acts of God, or other causes beyond reasonable prevention.