COP purchase-exchange disk order

The State of Maine Division of Purchases is soliciting bids for a cop purchase-exchange disk order with bids due November 30, 2010.

The procurement is governed by Maine's standard Conditions and Instructions to Bidders, which establishes mandatory procedures for all state purchasing solicitations. Bidders must submit separate unit prices for each item using prescribed forms or electronic systems, with all bids reaching the Division of Purchases office prior to the closing time. Sealed bids are opened electronically and awards are made to the lowest responsible bidder based on best value considerations including quality, conformity with specifications, delivery dates, and total cost to the state.

The state reserves the right to reject any or all bids, waive technicalities, accept individual items as deemed appropriate, and increase or decrease quantities by up to 10 percent. Cash discounts under 20 days will not be considered in award determinations. All transportation and freight charges must be prepaid and included in the bid price unless otherwise specified. The state is exempt from federal and Maine state sales and use taxes, and bidders should quote accordingly.

Tie bids are resolved based on factors serving the state's best interests or by drawing lots, with preference given to in-state bidders or those offering products manufactured in Maine. Contractors must furnish items exactly as specified on purchase orders. Hazardous chemical suppliers must provide current material safety data sheets as required under Maine law.