Cooperative Medical and First Aid Supplies

Capital Region BOCES is conducting a cooperative procurement for Medical and First Aid Supplies, soliciting sealed bids from vendors to support seven participating school districts in the Albany-Schoharie-Schenectady-Saratoga Counties region. The comprehensive bid covers an extensive range of medical and healthcare-related items including bandages, cleaning supplies, personal protective equipment, medical equipment, gloves, gauze, diagnostic tools, and personal care products. The contract will run from July 1, 2025, through June 30, 2026, with an option for a one-year renewal. Bids are specifically due on April 3, 2025, at 2:00 P.M. local time, with a potential board award anticipated in June 2025. Vendors must provide detailed unit pricing, with the opportunity to offer discounts for items not listed on the vendor bid sheet, and the procurement allows for cooperative pricing to be extended to all identified participants. Evaluation will likely consider factors such as product specifications, pricing, vendor qualifications, and the ability to meet the diverse medical supply needs of participating school districts. Bidders are required to submit comprehensive documentation including references, insurance certifications, and a detailed bid proposal form.

The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The contract is tax-exempt, and BOCES reserves the right to award contracts on a per-item or aggregate basis to maximize organizational benefit. While specific budget ranges are not explicitly stated, the bid covers a wide spectrum of medical supplies ranging from basic first aid items to more specialized medical equipment like nebulizer machines and diagnostic tools. The cooperative nature of the procurement suggests potential for significant cost savings through aggregated purchasing power across multiple educational institutions. Vendors must demonstrate capability to provide consistent, high-quality medical supplies with precise specifications, including options for brand-specific or equivalent products. The bid allows for flexible ordering, with no guaranteed minimum or maximum quantities, and orders will be placed on an as-needed basis by participating school districts. Potential price adjustments upon contract renewal may be considered, taking into account factors such as manufacturer's direct costs, postage rates, and changes in consumer price indexes.