Cooperative Bus Parts

The Monroe County Board of Cooperative Educational Services (BOCES) for the Second Supervisory District of Monroe and Orleans Counties is seeking competitive bids for a comprehensive bus parts cooperative procurement contract. The RFB-2136-25 solicitation covers an extensive range of bus parts and supplies, including brake components, electrical parts, filters, fluids, tires, transmission parts, and wiper blades for multiple participating school districts such as Brockport, Canandaigua City, Fairport, Hilton, Penfield, Pittsford, Spencerport, Webster, and Monroe 1 BOCES. The contract period will run from September 1, 2025, through August 31, 2026, with bids to be opened on July 31, 2025, at 2:00 p.m. Bidders must submit comprehensive documentation including non-collusion certifications, insurance certificates, customer references, company information, and a completed W-9 form. Bid documents are available on BidNetDirect.com, with questions accepted until five business days prior to the bid opening. The evaluation criteria will focus on selecting the lowest responsive and responsible bidder, considering factors such as reliability, product quality, and delivery terms.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to submit pricing on both Excel spreadsheet and paper copy formats, with pricing expected to cover all transportation charges and no additional fees. The contract allows for potential price adjustments with written consent from BOCES and includes no minimum order requirements. Purchase orders will be issued by individual participants for actual quantities needed, with estimated quantities provided but not guaranteed. While no specific budget range is detailed, the comprehensive nature of the bid suggests a potentially significant procurement value across multiple school districts. The contract provides flexibility for participating districts to purchase items from alternative contracts if more advantageous pricing becomes available. Importantly, the bid covers parts from various manufacturers including Bendix, Meritor, Leece Neville, and Bluebird, indicating a broad and flexible approach to bus parts procurement.