Coop HVAC Repair, Maintenance and Installation Service

BOCES Second Supervisory District of Monroe and Orleans Counties is requesting bids on cooperative HVAC repair, maintenance, and installation services under RFB-2186-27, with bids due November 5, 2026. This is a cooperative purchasing vehicle available to eleven participating school districts and entities—Churchville-Chili CSD, East Rochester UFSD, Fairport CSD, Greece CSD, Penfield CSD, Spencerport CSD, Webster CSD, West Irondequoit CSD, Wheatland-Chili CSD, Monroe 1 BOCES, and Monroe 2-Orleans BOCES—and open to additional participants under New York General Municipal Law.

The scope covers emergency and routine HVAC repair, maintenance, and installation services on an as-needed basis during the contract period January 1, 2027 through December 31, 2027. Vendors must respond to emergency calls within four hours and routine calls within twenty-four hours, and provide job estimates within two working days. Vendors must maintain an office location within fifty miles of all participating districts, hold a minimum of three years' experience in HVAC services, and employ technicians with appropriate technical certifications. All service personnel must pass background checks if requested and comply with facility sign-in procedures.

Pricing is submitted on hourly rates for straight time and overtime labor, plus a markup percentage for materials and parts. New York State prevailing wage rates (PRC# 2026023823) apply, and vendors must submit certified payroll with invoices. Vendors must obtain and maintain professional liability insurance ($1 million), general liability insurance ($1 million per claim / $2 million aggregate), business automobile liability insurance ($1 million combined single limit), and workers' compensation coverage. Award will be made to the lowest responsive and responsible vendor based on demonstrated qualifications, performance history, and ability to meet service requirements. Sealed bids were opened November 5, 2026 at 2:00 p.m. at 3599 Big Ridge Road, Spencerport, New York.