Cooling tower power train replacement

Halifax Health Medical Center, a special taxing district in Daytona Beach, Florida, is issuing an Invitation to Bid (ITB #PROJ-26-069) for construction services to remove and replace the power train on one cooling tower at the North CEP facility. The scope of work includes complete demolition and disposal of the existing unit, installation and rigging of a new Marley NC8310 replacement unit, commissioning and startup, and all associated controls, plumbing, electrical, and low-voltage work. Specific components to be replaced include a 60 HP Weg Motor, Marley Geareducers, OEM 2250 Geareducers, MC09 Coupling Assemblies, fan screen, aluminum fan, and related hardware and oil. Qualified contractors must submit comprehensive proposals demonstrating full understanding of the project scope, including a detailed project schedule, schedule of values itemized by division, key personnel information, three examples of similar projects completed within the past five years with current references, billable rates, and all mandatory documentation. The solicitation was advertised on April 2, 2026, with an optional pre-bid meeting and site visit on April 14, 2026, a questions deadline of April 16, 2026, and a bid submission deadline of April 24, 2026 at 12:00 PM EST via the Halifax Health Procurement Portal. The successful bidder will be determined based on lowest responsive and responsible bid that is most advantageous to Halifax Health's interests, with a Notice of Intent to Award anticipated on May 25, 2026. All bidders must pass background checks and obtain badging prior to working on the active healthcare facility, and the successful contractor must commence work no later than ten days after contract execution and guarantee all work to be free from defects for one year from final acceptance.

This procurement includes several restrictions and compliance requirements for bidding entities. Bidders must submit sworn statements confirming compliance with Florida's public entity crime statutes, certifications that they are not listed on scrutinized companies lists related to boycotts of Israel or business activities in Sudan, Iran petroleum sector, Cuba, or Syria, and attestations that they are not owned by or organized under the laws of a Foreign Country of Concern. Additionally, all contractors must complete a Human Trafficking Attestation certifying they do not use coercion for labor or services, provide an IRS Form W-9 for tax identification purposes, and submit a completed Bidder's Certification confirming compliance with federal, state, and local equal opportunity employment practices and non-collusion standards. The successful contractor must provide a Performance Bond and Payment Bond each equal to 100 percent of the total contract price issued by a Florida-authorized surety company, or submit alternative security forms acceptable to Halifax Health. Payment terms are NET 45 days following hospital acceptance, with no separate pricing for insurance costs as these shall be considered incidental to the contract. The specific budget or contract value is not disclosed in the solicitation documents; however, the comprehensive scope of work involving specialized equipment replacement, motor installation, and commissioning suggests a significant capital project. Halifax Health reserves the right to reject any or all bids, waive minor irregularities, conduct reference and background investigations, and cancel the solicitation at any time.