Cooling Tower, Chiller, and Boiler Preventive Maintenance, Inspections, and Repairs

Carteret County Government is requesting proposals for preventive maintenance, inspections, testing, and emergency repair services for County-owned cooling towers, chillers, boilers, and associated pumps at the Courthouse and Jail Complex in Beaufort, North Carolina, under RFP No. 062526-HVACPM, with proposals due July 15, 2026 at 10:00 a.m. EST.

The equipment inventory includes one Evapco cooling tower, two air-cooled chillers (Carrier and Daikin models), four boilers (two electric and two LP-fueled Weil McLain units), and eleven various pumps. The scope encompasses quarterly minor inspections and maintenance (four visits annually per piece of equipment), annual cleaning services, detailed written reporting within three business days of each visit, and emergency response services with three-hour response time for critical failures and twenty-four-hour response for non-critical issues. Repair services require County authorization.

Contractors must submit annual pricing for standard business hours labor, after-hours labor, weekend labor, holiday labor, and emergency service labor, plus a material markup percentage not to exceed twenty-five percent. The contract term runs from July 31, 2026 through June 30, 2027, with five one-year renewal options at the County's discretion.

Evaluation criteria and weighting are overall cost (30 percent), qualifications and experience (20 percent), scope compliance and approach (20 percent), past performance and references (20 percent), and response capability and staffing (10 percent). Pre-award requirements include Certificates of Insurance with minimum combined single limit or bodily injury and property damage liability coverage of one million dollars per occurrence, performance and payment bonds equal to one hundred percent of contract price, North Carolina E-Verify compliance, W-9, Iran Divestment Act certification, debarment certification, HUB participation affidavits, and subcontractor and supplier exemption forms if applicable. The County reserves the right to add or remove equipment through contract amendments using the established pricing structure. Site visits and questions should be directed to Ray Farnum, Project Coordinator, at Ray.farnum@carteretcountync.gov or 252-241-6913.