Cooling Tower & Boiler Maintenance and Repair Services

The Aiken County Public School District is soliciting bids for Cooling Tower & Boiler Maintenance and Repair Services through Invitation for Bid (IFB) Number B2026-0004. The procurement seeks a qualified contractor to provide comprehensive maintenance services for cooling towers and boilers across 12 different school district locations. Required services include quarterly preventative maintenance, annual deep cleaning, seasonal services, semi-annual boiler maintenance, and emergency repair services. Bidders must submit hourly rates for various services and a percentage markup for parts and materials. Vendor qualifications include valid HVAC/mechanical and boiler service licenses, general liability and workers' compensation insurance, and technicians trained in boiler safety and OSHA standards. A mandatory site visit is scheduled for October 20, 2025, at 9:00 AM, with bid submissions due by November 6, 2025, at 2:00 PM. Vendors must also provide at least three professional references from similar contracts completed within the past five years.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be for an initial one-year term, with potential renewals for up to four additional one-year periods contingent on mutual agreement. The school district serves approximately 25,000 students and 3,200 full-time employees across more than 43 facilities. While specific budget ranges are not detailed in the available documentation, the comprehensive nature of the services suggests a potentially substantial contract value. The successful contractor will be responsible for providing detailed service reports, annual summaries, and obtaining written authorization for additional work or major component replacements. The procurement covers maintenance needs for cooling towers and boilers across multiple school locations, indicating a complex and potentially significant service contract for a qualified HVAC and mechanical services provider.