Conveyor parts for 660-0137

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued Request for Bid (RFB) 605 2000000458 on behalf of the Division of Equipment for the procurement of conveyor repair parts for equipment 660-0137, a Kimco conveyor system. This solicitation seeks a one-time, lump sum delivery of conveyor system components including wing rollers, drum rollers, flange bearings, pillow block bearings, drive rollers, snub rollers, PVC belting, splice materials, and UHMW spacer strips across 15 distinct part numbers with quantities ranging from 1 to 148 units. Sealed bids are due February 20, 2020, at 10:00 a.m. Eastern Time at the KYTC Division of Purchases, 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with a tentative award date of February 26, 2020. Written questions must be submitted by February 12, 2020, at 4:00 p.m. Eastern Time, with Commonwealth responses posted by February 13, 2020. Delivery is required to KYTC District 1 Equipment Garage #1 in Paducah, Kentucky, with billing directed to the KYTC Division of Equipment in Frankfort. Award will be determined on a best value basis using a scoring methodology allocating 95 points to price (lowest price receives maximum points) and 5 points to delivery performance (best delivery time receives maximum points), with bidders required to specify a delivery time in calendar days rather than using phrases such as "as required" or "as soon as possible."

All quotations must be submitted as sealed paper bids signed in ink under sealed cover, with electronic and facsimile bids prohibited, and must remain valid for ninety calendar days after the bid closing date. Resident bidder preferences and qualified bidder preferences apply per Kentucky statutes, including designations for Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities. All bids must include required affidavits addressing compliance with campaign finance laws, tax obligations, sales tax registration, and non-boycott provisions. Vendors are responsible for all freight charges on an F.O.B. Destination Freight Prepaid and Allowed basis, with delivery penalties of one percent per day applied for late deliveries unless delays result from factors outside the vendor's control. Payment will be made within thirty working days of receipt of goods and invoice, with a one percent monthly penalty added for payments exceeding thirty working days. No incumbent vendor or budget range information was provided in the solicitation documents.