Conveyance Services for Dane County

Dane County, Wisconsin is soliciting bids for Conveyance Services for the Dane County Medical Examiner's Office through Request for Bid #122072. The procurement seeks multiple vendors to provide transportation of decedents to the Medical Examiner's Office located at 3111 Luds Lane, McFarland, WI 53558. Vendors must deploy two staff members for each decedent removal, with a required response time of 60 minutes or less under normal circumstances. The contract will span five terms, running from January 1 to December 31 for the years 2023 through 2027. Key evaluation criteria include cost, past performance, service reputation, and operational capability. The bid was released on October 25, 2022, with a vendor question submission deadline of November 9, 2022, and a proposal submission deadline of November 23, 2022 at 2:00 pm. Vendors are required to submit a unit cost for decedent transportation and propose potential percentage increases for subsequent contract years.

The procurement includes local vendor preference provisions, with additional considerations for Locally Based and Owned Vendors, Locally Operated Vendors, and Non-Locally Operated Vendors within Dane County or surrounding Wisconsin counties. Prospective bidders must provide a Certificate of Insurance and maintain specific insurance coverage levels. The county will prioritize responsive and responsible bidders whose proposals are most advantageous, with an emphasis on fair labor practices and non-discrimination policies. While specific award values are not explicitly stated, the multi-year contract structure suggests a potential substantial procurement opportunity for qualified transportation service providers. Vendors must demonstrate compliance with various administrative and operational requirements, including robust insurance documentation, professional staffing capabilities, and the ability to consistently meet the 60-minute response time standard for decedent transportation services.