Conversion of Legacy WordPerfect Documents

The Southeastern Pennsylvania Transportation Authority (SEPTA) issued an Expression of Interest (EOI) on January 9, 2026, seeking market insight for the conversion of approximately 15,000 legacy WordPerfect documents to Microsoft Word format. The primary objective is to convert these documents while maintaining formatting consistency and ensuring no data loss, with the selected vendor responsible for performing quality checks and delivering organized final documents within an agreed timeline. Interested parties must submit EOI responses to jcoombs@septa.org by 4:00 PM on Friday, January 23, 2025. Proposals must include a detailed conversion methodology, completion timeline with key milestones, references from similar projects, relevant experience, and cost estimates with payment terms for budgetary purposes. SEPTA may schedule individual meetings with interested parties either at their Philadelphia headquarters or via video conference. This EOI represents the first step in a multi-stage procurement process that may be followed by a Request for Proposal (RFP) or Invitation for Sealed Bid (IFB), and responses to this EOI are not binding commitments but rather preliminary market research.

No set-asides, incumbent vendor information, or specific funding amounts are mentioned in this preliminary market research document, indicating that SEPTA has not designated any restrictions based on disadvantaged enterprise status or organizational type at this stage. There is no reference to existing infrastructure or technology that requires integration beyond the conversion from WordPerfect to Microsoft Word. SEPTA retains full authorization to use, reproduce, distribute, and create derivative works from any information submitted during this EOI process without obligation to compensate proposers. This is explicitly not a vendor selection process, and SEPTA makes no commitment to award a contract or reimburse costs incurred in EOI preparation or participation. Budget information has not been disclosed in this preliminary market research phase, as SEPTA is gathering market intelligence to inform future procurement decisions.