Control Panel and Junction box, Purchase and Delivery

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of a control panel and junction box for a lift station at Water Treatment Plant #9, located at 22438 SW 7th Street, Boca Raton, Florida. The procurement seeks one complete lift station control panel unit with specific technical requirements: a 16.5 HP, 230V, 3-phase control panel measuring 36"H x 36"W x 12"D and a junction box measuring 12"H x 36"W x 12"D, both fabricated from 316 stainless steel with NEMA 4X rating. The successful bidder must submit shop drawings for approval prior to construction, test and certify the control panel prior to delivery, and provide certification documentation to the County. All equipment must be new, of current manufacture, UL-listed and UL-labeled with a minimum one-year warranty on the service entrance equipment panel, with bidders required to submit product name, manufacturer brand, model number, and supporting descriptive literature demonstrating conformance to specifications. The submission deadline was February 8, 2018, at 4:00 p.m. Palm Beach County local time, with responses submitted via fax or email to buyer Marva Brown. Delivery must occur within sixty calendar days after receipt of the purchase order unless otherwise approved in writing by the Purchasing Director, with the F.O.B. point at destination, requiring the successful bidder to assume all transportation charges, responsibility, liability, and risk in transit.

Palm Beach County's Small Business Enterprise (SBE) program and Local Preference Ordinance apply to this procurement, providing preferential consideration to certified SBE firms and local businesses with a permanent place of business in Palm Beach County if their bids are within ten percent of the lowest responsive bid. All bidders were required to submit a Drug-Free Workplace Certification and Certification of Business Location with their responses. The RFQ specified that awards would be made to the lowest responsive and responsible bidder on an all-or-none basis, with bidders required to submit pricing on an as-specified basis. No incumbent vendors, budget values, or specific award ranges were disclosed in the procurement documents. The solicitation emphasized that bidders must meet all specified technical requirements and provide complete product documentation to demonstrate compliance with the established standards.