Contractual management of the sumter county tax assessors' office

Sumter County Board of Commissioners is seeking a qualified contractor to provide full-service management of the Sumter County Tax Assessors' Office through a Request for Proposals (RFP #2025-01). The procurement aims to secure a multi-year contract for comprehensive tax assessment services, with the primary objectives of ensuring compliance with Georgia law, maintaining accurate property valuations, and producing required digest documentation. Key deliverables include conducting annual field reviews of at least one-third of property parcels, updating property pricing schedules, maintaining property maps, processing deed transfers, and generating annual digest documentation for the Georgia Department of Revenue. Proposal submissions are due by 5:00 p.m. on October 31, 2025, and must be submitted to the Sumter County Board of Commissioners at 500 W. Lamar St., Americus, GA 31709. The evaluation criteria will assess proposals based on responsiveness (20%), experience and qualifications (20%), work plan and methodology (20%), cost proposal (25%), and references/performance (15%), with the county reserving the right to terminate the contract with 30 days' notice.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The county will provide one full-time administrative employee and cover their associated expenses. The contractor must maintain specific insurance coverage, including $1 million in general and professional liability, and will be required to indemnify the county against potential claims. While no incumbent vendor is mentioned, the selected contractor will be expected to integrate with existing county administrative processes and technology infrastructure. The contract will be subject to annual funding appropriation, suggesting a potential multi-year engagement with flexible renewal options. Though a specific budget range is not disclosed, the comprehensive nature of the tax assessment services implies a significant operational contract that will require substantial administrative and technical capabilities from the selected vendor.