Contract: Cold Weather Vests

The Maine Department of Conservation, Parks & Lands, Forestry & Inland Fisheries & Wildlife is requesting bids on reversible cold weather vests for approximately 100 units with proposals due October 22, 2009, with a contract term from award through October 31, 2010 and two optional one-year renewals.

Bidders must submit a notarized Code of Conduct Affidavit affirming compliance with Maine workplace laws, freedom of association, building and fire codes, anti-discrimination requirements, and human and labor rights obligations including prohibitions on forced labor, child labor, and physical or sexual abuse. The affidavit must identify the complete physical location of plants where vests are assembled and be faxed to Sue Garcia at 207-287-6578 no later than the bid opening date.

The vests must be reversible with nylon outer shell, water-repellent and wind-resistant construction, double-needle top stitching, front and back vents with velcro closures, front zipper with pull cord, lower zippered pockets, elastic bottom hem, and fleece inner shell with anti-pilling properties in black. Sizing spans Small through 4X-Large with vendor capability to supply Tall sizes. Samples must be submitted by the bid opening date to the Division of Purchases.

Delivery must occur within 10 working days of order receipt. Pricing must be net, FOB destination, with all transportation charges prepaid by the contractor and remaining firm for the contract duration. The State of Maine Procurement Card is the required payment method with no surcharges permitted. A 1% anti-sweatshop fee applies to the total contract amount, payable within 30 days of purchase order execution or quarterly for term contracts. Bids must be submitted through the Vendor Self Serve system. The Division of Purchases reserves the right to adjust contract quantities by up to 10%, cancel with 30 days' written notice, and consider approved equivalents to specified items.