Continuation of Maintenance on Rees Lab Equipment.

The Colorado Bureau of Investigation (CBI), a division of the Colorado Department of Public Safety, is procuring a five-year sole source maintenance and validation contract for proprietary environmental monitoring equipment used across its five Forensic Services laboratories and multiple investigation locations throughout Colorado. The contract, designated as NPSS1 REAA 2019-0200, covers annual preventative maintenance visits, IQ/OQ testing and validation reports, software validation tests, NIST-traceable calibration of temperature and humidity monitoring equipment, system training, 24/7 telephone support, on-site repairs by factory-trained technicians within 24-48 hours, overnight parts availability, and all labor and materials for system restoration. The monitoring systems are critical for maintaining evidence and reagent integrity in refrigeration units and are essential for regulatory compliance with the ANSI National Accreditation Board (NAB) and other governing bodies. The contract period runs from August 20, 2019, through June 30, 2024, with the procurement posted on June 11, 2019, and a due date of June 14, 2019. The CBI determined that pricing is fair and reasonable based on historical prices, established catalog rates, and prior experience procuring similar validation service contracts, with evaluation criteria focusing on the proprietary nature of the equipment and the impracticality of training alternative vendors.

This procurement has been justified as a sole source award to Rees Scientific Corporation, the sole manufacturer, distributor, and service provider for the proprietary refrigeration monitoring equipment currently installed at CBI facilities, with no competitive bidding process required. Rees Scientific has provided annual maintenance and calibration services since the equipment's installation prior to 2010 and maintains exclusive control over all parts, software, and validation protocols, making alternative vendor certification impractical and cost-prohibitive. The sole source request was approved on May 13, 2019, by Shawn West, Pueblo Lab Director, with no conflict of interest identified. The estimated total contract value for the five-year period is $125,249.53, covering all maintenance, validation, and support services across the CBI's forensic laboratory infrastructure. As a sole source procurement, this opportunity is restricted to Rees Scientific Corporation, and no set-aside designations or restrictions for disadvantaged enterprises apply to this contract award.