Consulting services to update the city of newport system development charge methodology, ordinance

The City of Newport, Oregon, is issuing a Request for Proposals for consulting services to update the city's System Development Charge (SDC) methodology, ordinance, and implementation tools. The project aims to ensure SDC fees accurately reflect the impact of new development on capital systems, update capital project lists to align with current facility plans, promote affordable housing, assess rate adjustments against comparable communities, and explore options to adjust SDC collection timing. Key deliverables include a web-based fee estimation tool, an updated or replacement Excel-based SDC calculator designed for maintenance by city staff, and comprehensive reports with recommended ordinance updates. The consultant's scope of work encompasses project initiation and kickoff, review of SDC laws and methodology alternatives, confirmation of eligible capital projects, SDC methodology alternatives analysis, development of online tools and calculators, and preparation of draft and final reports. Proposals must be submitted by April 30, 2026, at 5:00 pm, with selection anticipated by May 15, 2026, and the project must be completed by December 31, 2026, to inform the FY 26/27 budget process. Evaluation will be conducted on a 100-point scale based on thoroughness and quality (20 points), project understanding and approach (20 points), qualifications of the project manager and team (20 points), proposed cost of services (15 points), ability to complete within six months of contract signing (10 points), and client references (15 points). Consultants must provide detailed cost breakdowns by task, personnel, hourly rates, reimbursable expenses, and all direct costs including administrative support, overhead, and profit.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, suggesting that qualified consultants of any organizational status may submit proposals. The City of Newport has budgeted $85,000 for this project, and proposals must be structured within available funds, with work items exceeding the budget to be framed as optional add items. No incumbent vendors or current contractors are identified in the procurement materials. Interested parties should contact Derrick I. Tokos, AICP, Community Development Director, at d.tokos@newportoregon.gov or 541-574-0626 to indicate interest and receive any RFP amendments. Proposals may be submitted electronically or in hard copy form to Newport City Hall.