Consulting Services - Strategic Plan & Facilities Master Plan

The Laramie County Library System (LCLS) is seeking consulting services to develop a comprehensive Strategic Plan and Facilities Master Plan, with proposals due electronically by 5:00 p.m. Mountain Time on November 20, 2024, through the Rocky Mountain E-Purchasing System. The project involves a detailed assessment of the library system's current operations, including the main 103,000 sq. ft. Cheyenne facility and branch libraries in Burns and Pine Bluffs, with the goal of addressing community needs and exploring potential service expansions. Qualified consultants must have at least five years of experience in library services and strategic planning, and will be responsible for conducting community surveys, analyzing demographic trends, and producing a comprehensive report with recommendations for the next five years. The evaluation criteria include background and experience (25 points), key staff experience (25 points), approach and methodology (25 points), pricing (15 points), and overall proposal quality (10 points). An optional pre-proposal meeting and site visit is scheduled for October 28, 2024, at 10:00 a.m., with the library anticipating selecting at least three firms for in-depth discussions and a final consultant selection expected in January 2025. A critical project requirement is to provide information about potential service location expansions by mid to late summer 2025 for a potential fall 2025 county election capital improvement ballot.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this procurement. The library operates on an $11 million annual budget and serves approximately 100,800 people, circulating over 705,000 items annually. While there is no formal preference for local vendors, the library desires a consultant familiar with their community and capable of providing regular in-person contact. The RFP indicates that funds are currently available through 2025, and the library seeks separate fee breakdowns for the strategic planning and facilities master plan components. The library reserves the right to award the contract to the bidder providing the best overall value, as determined solely by the Library's Board of Trustees. While a specific contract value is not explicitly stated, the comprehensive nature of the project and the library's annual budget suggest a significant investment in strategic planning and facilities assessment. The project aims to address community needs, with a particular focus on reaching underserved populations, including lower-income and Spanish-speaking residents, and exploring innovative library service models.