Consulting services for housing rehabilitation emergency replacement program

The Town of Manchester, Connecticut is issuing a Request for Proposal for consulting services to support the Housing Rehabilitation Program's emergency replacement activities, funded through Community Development Block Grant (CDBG) federal funds from the U.S. Department of Housing and Urban Development. The consultant will provide comprehensive support for emergency replacements of critical building systems including boilers, furnaces, water heaters, and other components necessary to maintain residential property habitability and safety. Key deliverables include property inspections, detailed specifications and cost estimates prepared within 24 hours of inspection, pre-bid contractor walkthroughs, technical assistance with bid review, and change order evaluation, with services available during standard business hours Monday through Friday from 8:00 a.m. to 4:30 p.m. The consultant must demonstrate relevant experience on similar projects, submit detailed resumes for proposed staff, and maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $1,000,000 automobile liability, and $1,000,000 professional liability coverage with the Town named as additional insured. Pricing shall be submitted for three service categories: preliminary inspection with specifications and cost estimate per unit, bid walkthrough per unit, and final inspection and report per unit, with an additional hourly rate for work beyond the scope of services, with all prices remaining firm throughout the original contract term. Proposals will be evaluated equally across four criteria, each weighted at 25 percent: firm and personnel experience on similar projects, understanding and technical approach, ability to perform work timely, and fee schedule and payment method. Questions must be submitted by April 8, 2026 at 4:00 p.m., with proposals due April 14, 2026 at 11:00 a.m. through the Town of Manchester's OpenGov procurement portal. The contract term extends from the award date through July 31, 2028, with the option to extend on an annual basis for two additional one-year periods at the same terms and conditions, subject to mutual agreement made approximately four months prior to expiration.

The Town of Manchester is subject to its Living Wage Ordinance, which requires covered employers (those with 25 or more eligible employees and contracts exceeding $25,000 in any fiscal year) to pay eligible employees $17.78 per hour with comprehensive health benefits or $26.07 per hour without comprehensive health benefits, adjusted annually; bidders must complete and submit a Living Wage Certification Form or claim exemption based on specified criteria including employment of fewer than twenty-five eligible employees, annual contract value below $25,000, or status as a qualified nonprofit organization exempt under Section 501 of the Internal Revenue Code. All contractors must comply with federal requirements including HUD Addendum 1 provisions, debarment and conflict of interest restrictions, Section 3 compliance where applicable, and federal civil rights and non-discrimination laws. No incumbent vendors or current contractors are listed in the procurement documents. No specific award value or budget range is provided in the available documentation, though the contract scope is defined by the hourly rates and per-unit pricing submitted by proposers. The procurement presents an opportunity for qualified consulting firms and professionals with demonstrated experience in housing rehabilitation, construction administration, and emergency replacement programs to provide specialized services to a municipal government entity managing federally-funded housing preservation initiatives.