Consulting Services for Comprehensive Plan

Pittsylvania County is seeking consulting services to conduct a comprehensive review and update of its County Comprehensive Plan, with proposals due on April 3, 2025, at 2:00 p.m. The procurement involves hiring a qualified firm to lead a comprehensive planning process that will articulate a community vision for the next 20 years, including analysis of existing conditions, growth trends, and future needs assessment. The project will require developing a robust community engagement strategy and will last approximately 1-2 years. Proposers must submit both electronic submissions via Virginia's eVA procurement system and four hard copies plus one USB drive to the County Procurement Department. The evaluation criteria are structured with 10 points for references, 30 points for approach and methodology, 25 points for qualifications and expertise, 20 points for schedule and availability, and 15 points for pricing. A non-mandatory pre-proposal meeting is scheduled for March 13, 2025, with questions due by March 24, 2025, and responses to be posted by March 25, 2025.

The procurement appears to be open to all qualified consulting firms without specific set-aside designations or restrictions for disadvantaged enterprises. Consultants must maintain specific insurance coverages, including workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000. The County will provide ESRI-compliant GIS data and relevant public documents to support the selected consultant's work. While no specific budget range is explicitly stated, the comprehensive nature of the project and the detailed evaluation criteria suggest a substantial contract value. The procurement will be conducted through competitive negotiation in accordance with the Virginia Public Procurement Act, indicating a formal and structured selection process.