Consulting Forester Services Request for Proposals

The County of Prince Edward, Virginia is requesting proposals for consulting forester services on an as-needed basis under RFP 2026-10-09, with proposals due November 2, 2026 at 2:00 p.m. EST. The resulting contract will be available to other public bodies of the Commonwealth of Virginia for cooperative procurement.

The County and the Industrial Development Authority of Prince Edward County own parcels throughout the county and seek one or more qualified consulting forestry firms or individual foresters to deliver forest management and timber sale services through written Task Orders executed by the County Administrator. Services include timber inventory and cruises, harvest planning, timber marking, timber sales, harvest monitoring and inspection, reforestation planning, GIS mapping, property and resource assessments, environmental and cultural resources identification, and related forest management services as required.

Offerors must demonstrate minimum qualifications: at least five years of professional consulting forestry experience, relevant professional certifications (Society of American Foresters or Association of Consulting Foresters preferred), demonstrated experience conducting timber sales and forest management projects within Virginia, and appropriate insurance coverage.

The initial contract term is one year with potential for two additional one-year renewal terms upon mutually agreeable conditions. The County does not guarantee any minimum amount of work. Proposals are submitted electronically to finance@co.prince-edward.va.us.

Evaluation weighs qualifications and forestry experience (25 points), experience with local governments and institutional clients (20 points), qualifications and availability of assigned personnel (15 points), technical approach (20 points), GIS and mapping capabilities (5 points), and fee proposal (15 points). Pricing must include timber sale commission as a percentage of gross proceeds, fixed no-sale fee if no timber sale is awarded, hourly rates by personnel classification for additional services, reimbursable expenses with applicable rates or markups, and any alternative fixed-fee or blended-fee arrangements.