Construction supplies, purchase and delivery, term contract

Palm Beach County Board of County Commissioners, Purchasing Department is soliciting quotations for construction supplies under Request for Quotation (RFQ) #900425/SM through a term contract procurement. The solicitation encompasses eight line items including extension cords in multiple lengths (10, 25, 50, and 100 feet), padlocks, hose repair couplings, acrylic caulk, and instant hydraulic cement, with estimated 12-month quantities ranging from 52 units for padlocks to 4,515 ounces for caulk. The successful quoter will receive a 12-month initial contract with the option to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds. All pricing must be firm and fixed for the initial term and all renewal periods with no escalation clauses permitted, quoted to two decimal places on an item-by-item basis. Delivery is required within 10 business days of receiving a delivery order during business hours (8:30 A.M. to 3:30 P.M., Monday through Friday) to the Palm Beach County Purchasing Warehouse at 2455 Vista Parkway, West Palm Beach, Florida 33411. The submission deadline is April 3, 2018, at 4:00 P.M. Palm Beach County Local Time, with faxed or emailed responses accepted. The County will award the contract to the lowest responsive, responsible quoter on an item-by-item basis, though reserves the right to reject awards that are financially disadvantageous, such as awards under $1,000 or resulting in multiple small fragments.

The County applies a 5% local preference to quoters with a permanent place of business in Palm Beach County or the Glades, and an additional 5% preference is given to vendors with an implemented drug-free workplace program in the event of tie bids. All vendors must be registered in the County's Vendor Self Service system, comply with the Criminal History Records Check Ordinance, and meet all Small Business Enterprise (SBE) program requirements if seeking SBE certification. The F.O.B. point is destination, with the quoter retaining title and assuming all transportation costs, responsibility, and risk in transit. Payment will be made upon County satisfaction and acceptance of delivered items in accordance with the Florida Prompt Payment Act. No specific budget range or award value is listed in the solicitation documents; however, the County's reservation of the right to reject awards under $1,000 suggests individual line item values may exceed this threshold. No incumbent vendors or current contractors are identified in the available documentation.