Construction Management as Advisor Services Camarillo City Hall Renovation — Design Phase, Bid Phase, and Construction Phase

The City of Camarillo, California is soliciting proposals for construction management as advisor services on the Camarillo City Hall Renovation, with proposals due December 4, 2026 at 3:00 p.m. PST through PlanetBids. A firm may not propose on this solicitation and the concurrent architectural and engineering design services RFP, and may not serve as a subconsultant to a firm proposing on the design services solicitation.

The renovation covers approximately 30,750 square feet of a building constructed in 1977. The project uses Design-Bid-Build delivery with a single-phase construction approach and full building decant. The preliminary construction budget is approximately $25 million, organized as a base bid with three additive alternates. The advisor must coordinate concurrent backup battery installation and continued operation of the City Council Chambers. Services span four phases: design and preconstruction (base), bid phase (base), construction phase (separately priced), and closeout, move-in, and warranty (separately priced). Scope includes master scheduling, independent cost review, constructability review, temporary facilities and decant coordination, procurement strategy, bid management, onsite management, quality and commissioning coordination, and labor compliance oversight.

Phases 3 and 4 are exercised by written notice following construction award and are not guaranteed. The agreement runs from its effective date through completion of services, including the warranty period. The cost proposal requires task-based estimates for Phases 1 and 2 and monthly rates for Phases 3 and 4.

Evaluation allocates 25 points to project understanding and approach, 20 points to the project team and subconsultants, 15 points each to firm qualifications and relevant experience, and 15 points to cost. Cost is a secondary factor to demonstrated competence. Significant weight goes to in-house capability across preconstruction, scheduling, estimating, and onsite management, and to the qualifications and continuity of the proposed onsite Construction Manager. The top-ranked firms, typically three, are invited to interview.

Submissions require firm qualifications, key personnel, and at least three references for similar construction manager as advisor work, with preference for renovations of occupied public facilities. Proposers must include a signed cover letter affirming no conflict of interest, a current Certificate of Insurance meeting City requirements, and a signed Non-Collusion Declaration (PCC 7106). The sample agreement requires Professional Liability coverage of $2,000,000/$4,000,000 from California-admitted carriers rated A.M. Best A- or better, Financial Size Category Class VII or better. Anticipated award is at the February 2027 City Council meeting, with work commencing in March 2027.