Construction & Maintenance Raw Materials

The City of Lubbock, Texas is requesting bids for raw materials used in construction and maintenance of City roadways under ITB 25-19711-AE, with bids due July 16, 2026 at 3:00 p.m. (note: the attached ITB document references a July 9 deadline; the July 16 date supersedes). A non-mandatory pre-bid teleconference will be held June 30, 2026 at 11:00 a.m.

The scope covers construction and maintenance raw materials for roadway projects. The City does not guarantee minimum or maximum order volumes; quantities are determined by actual need based on approximate annual usage. Bid prices must be F.O.B. delivered with all delivery and packaging costs included. Delivery must occur within a specified calendar period or default to two weeks. The City is exempt from Federal Excise, State Sales, and Transportation taxes, which must not be included in quoted prices.

The contract term is one year with four optional one-year extensions. Automatic renewal applies unless either party provides 90-day written notice of termination. Quoted prices are guaranteed for six months upon City approval. After six months, rate adjustments are permitted at the City's discretion based on changes to the Consumer Price Index or Product Price Index; contractors must provide quarterly documentation to justify adjustments, or the initial awarded rate reverts automatically.

Prior to contract approval, the contractor must furnish insurance certificates: Commercial General Liability of $1 million per occurrence / $2 million aggregate, Automobile Liability of $1 million combined single limit, and Workers Compensation with Employer Liability of $1 million per occurrence. Bids may be submitted electronically through Bonfire or in hard copy to the Director of Purchasing and Contract Management. All bids and related documentation become City property upon receipt.