Construction Equipment

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 2300000517 on March 21, 2023, establishing a Master Agreement for construction equipment to serve all state agencies and political subdivisions. The solicitation encompasses nine equipment categories including backhoes, rubber tire loaders, wheeled and tracked excavators, motor graders, skid steer/compact loaders, asphalt pavers and maintainers, road wideners, and drum and wheeled rollers, along with associated repair parts, attachments, and setup services. All equipment must be new, current model year, and in first-class operating condition upon delivery with manufacturer pre-service. Vendors may bid on one or more equipment categories and will be evaluated using a Best Value methodology allocating 85 points to the highest discount percentage off published list prices, 5 points for on-site maintenance and repair capabilities, 5 points for equipment rental capability, and 5 points for equipment rental with rent-to-own or buy options. Written vendor questions were due March 29, 2023, with Commonwealth responses issued April 3, 2023, and supplemented by Addendum #1 on April 13, 2023. The original bid closing date of April 14, 2023, at 1:30 PM ET was extended to April 25, 2023, at 1:30 PM ET. The resulting Master Agreement will be effective from the award date through January 31, 2025, with options to renew for four additional two-year periods subject to mutual agreement and potential renegotiation of terms.

Kentucky resident bidders receive reciprocal preference, and qualified vendors including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive additional preference points. Multiple awards are intended to ensure the Commonwealth's equipment needs are met, with pricing submitted as percentage discounts off published list prices for ancillary services such as maintenance, repairs, and equipment rental quoted on a case-by-case basis. Vendors must register in the Kentucky eProcurement system and Vendor Self Service System prior to submission, with electronic bid submission required through the Kentucky eProcurement system; pricing is provided on an attached Bid Sheet with bidders entering $0.01 in the unit price field. Successful vendors must pay a 1% administrative fee quarterly on net sales and comply with all applicable state and federal requirements, including tax registration, EEO compliance for contracts exceeding $500,000, and accessibility standards. All pricing must be exclusive of federal excise tax and Kentucky sales or use tax with F.O.B. Destination Freight Prepaid and Allowed terms. No specific budget range or award value is disclosed in the solicitation documents.