Consignment of Golf Shop Products

The City of Madison Parks Division is seeking qualified vendors to provide golf shop products on a consignment basis for four municipal golf courses: Glenway Golf Course, Monona Golf Course, Odana Hills Golf Course, and Yahara Hills Golf Course. The Request for Bids (RFB #8904-0-2020-TJ) solicits high-quality golf merchandise including balls, bags, clubs, apparel, shoes, and hats. Bidders must submit a pricing proposal indicating a percentage of gross sales to the City, with a guaranteed minimum annual revenue of $7,000. The successful contractor will be responsible for providing display cases, fixtures, and inventory management, while the City will handle retail space, building maintenance, utilities, and final approval of merchandise type, quantity, quality, pricing, and display. Electronic bid submissions are due by Friday, January 17, 2020, at 2:00 PM CST, with the contract term spanning one year and two potential one-year renewal periods, anticipated to begin March 1, 2020. Bidders may be required to attend meetings, make oral presentations, or conduct site visits at their own expense.

The procurement includes specific requirements for contractor compliance, such as adhering to Madison General Ordinance 4.25 for sweatfree apparel procurement. Contractors employing 15 or more employees with annual City business exceeding $50,000 must file an Affirmative Action Plan within 30 days of contract execution. The City will retain point-of-sale and credit card processing responsibilities, with a 2.4% credit card fee assessed to the bidder for merchandise sales. Revenue generation may occur through commissions, in-kind services, or other proposed revenue-generating options. Contractors must maintain appropriate insurance with indemnification for the City. While no specific set-aside designations are mentioned, the procurement appears open to qualified vendors who can meet the technical and financial requirements. The potential revenue generation starts with a minimum of $7,000 annually, but could increase based on sales performance and the contractor's proposed strategies.