Conservation of Historic Documents

The Town of Chelmsford, Massachusetts is seeking proposals for the Conservation of Historic Documents through a Request for Proposals (RFP) process. The contract will involve the preservation, conservation, and digitization of historic documents, including bound volumes and loose manuscripts, located at the Chelmsford Town Office Building. The Town is looking for qualified contractors to provide a full range of services over a 3-year term, with an option to extend for an additional 2 years. The Town estimates the guaranteed 3-year contract value not to exceed $450,000. Proposals are due by 12:00 PM on July 22, 2020, and a mandatory pre-bid conference will be held on July 15, 2020. The Town will award the contract to the lowest responsive and responsible bidder offering the most advantageous proposal. The RFP outlines detailed specifications for the conservation services, including requirements for quality control procedures, documentation, transportation security, and contractor facility standards. Bidders must demonstrate experience in historic document conservation and meet minimum qualifications.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendors or current contractors are listed. The RFP indicates the Town is tax-exempt and will make payments within 60 days of receiving proper invoicing. The Town reserves the right to reject any and all proposals.